April 28 RM Min
An audio of the meeting proceedings and meeting materials are available on the Port of
Seattle web site -
http://www.portseattle.org/about/organization/commission/commission.shtml
(The approximate point in the audio recording for the specific item is identified by
minutes and seconds; example: 01:30.)
APPROVED MINUTES
COMMISSION REGULAR MEETING APRIL 28, 2009
The Port of Seattle Commission met in a special meeting at 12:00 p.m., Tuesday, April
28, 2009 in the International Conference Center, Airport Office Building, Seattle-Tacoma
International Airport, Seattle, WA. Commissioners Bryant, Creighton, Davis, Hara and
Tarleton were present.
1. CALL TO ORDER
The special meeting was called to order at 12:15 p.m. by Bill Bryant, Chair and
President.
2. EXECUTIVE SESSION pursuant to RCW 42.30.110
The regular meeting was immediately recessed to an executive session to discuss Legal
Risk issues for approximately forty-five minutes and reconvened to public session.
PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES
None.
4. SPECIAL ORDER OF BUSINESS
(00:01:00) Fly Quiet Incentive Program – Announcement of Airline Winners
Commissioners
Bill Bryant
Chair and President
John Creighton
Patricia Davis
Lloyd Hara
Gael Tarleton
P.O. Box 1209
Seattle, Washington 98111
www. portseattle.org
206.728.3000
Tay Yoshitani
Chief Executive Officer
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TUESDAY, APRIL 28, 2009 P. 2
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Presentation document: Commission agenda memorandum dated April 23, 2009 from
Stan Shepherd, Manager, Aviation Noise Programs
Presenter: Heather Connolly, Noise Program Manager
Ms. Connolly provided background of the „Fly Quiet Incentive Program, which was
developed in 2003 to enhance Port noise mitigation programs. The winners of the 2009
awards were announced as follows:
1
st
Place for Passenger Airlines – Virgin America
Honorable Mention for Passenger Airlines – Air Canada Jazz
1
st
Place for Cargo Airlines – Federal Express
Plaques were presented by Commissioner Bryant to staff from the winning airlines, and
there was a photo opportunity for recipients and Commissioners.
5. UNANIMOUS CONSENT CALENDAR
a. (00:05:51) Authorization for the Chief Executive Officer to execute all
documents necessary to remove deed restrictions on the Riverside Property no
longer required under RCW Chapter 53.25
Request document: Commission agenda memorandum and map dated April 22, 2009
from Joe McWilliams, Managing Director, Real Estate
Motion for approval of Item 5a – Davis
Second – Creighton
Motion carried by the following vote:
In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5)
6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS
a. (00:06:55) Authorization for the Chief Executive Officer to advertise for
construction bids, award the contract and construct the Fire Piping Upgrades
Main Terminal Project at Seattle-Tacoma International Airport, for an
additional amount of $1,288,500 and a total project cost of $1,450,000.
Request document: Commission agenda memorandum dated April 1, 2009 from Richard
Ottele, General Manager, Aviation Facilities and Infrastructure and Robert F. Riley,
Director, Airport Capital Improvement Program
Presenters: Mr. Ottele and Joe Nessel, Capital Project Manager
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Motion for approval of Item 6a – Tarleton
Second – Hara
Motion carried by the following vote:
In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5)
b. (00:11:54) Authorization for the Chief Executive Officer to advertise for
construction bids and to award contracts and employ Port crews and construct
the Industrial Wastewater System (IWS) Hydraulics Improvements Project at
Seattle-Tacoma International Airport for additional funding of $1,185,000 and a
total project cost of $31,839,696.
Request document: Commission agenda memorandum dated April 9, 2009 from Richard
Ottele, General Manager, Aviation Facilities and Infrastructure and Bob Riley, Director,
Airport Capital Improvement Program
Presenters: Mr. Ottele and Mr. Riley
Motion for approval of Item 6b – Davis
Second – Creighton
Motion carried by the following vote:
In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5)
c. (00:15:30) Authorization for the Chief Executive Officer to re-program
previously authorized funding and spend up to $310,000 toward the design,
acquisition and installation of artwork, designs and enhancements at the Smith
Cove Cruise Terminal.
Request document: Commission agenda memorandum dated April 22, 2009 from
Charles Sheldon, Managing Director, Seaport Division and Ralph Graves, Managing
Director, Capital Development Division
Presenter: Mr. Sheldon
Prior to his presentation, Mr. Sheldon informed the Commission of the successful
opening, April 24, of the Smith Cove Cruise Terminal.
Mr. Sheldon recognized that art for the Terminal has not yet been selected, and that staff
will consult with the Art Oversight Committee first in accordance with the Port‟s Art
Guidelines. He noted that the intent would be to have the art installed by 2011, the Port‟s
hundred-year anniversary.
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Speaking on behalf of the Art Oversight Committee, Commissioner Davis commented
that it would be good to see how this initial cruise season proceeds regarding flows of
passengers and baggage before making a decision on the art.
Following discussion, it was clarified that once recommendations of artwork were
formalized, staff would return to the Commission with a review of those
recommendations.
Commissioner Bryant stated his belief that deciding on the artwork for the terminal is an
incredible opportunity to reach out to many of the Salish tribes and include them in this
project, and that he hopes the Oversight Committee takes that into account in the
development of the plan
Motion for approval of Item 6c: Hara
Second: Creighton
Motion carried by the following vote:
In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5)
d. (00:30:57) Resolution No. 3616, First Reading. Authorizing the Chief Executive
Officer to establish and implement a small works roster program and process to
award public works contracts, including a Limited Public Work roster, in
compliance with RCW 39.04.155, RCW 53.08.120 and Resolution No. 3605.
Request document: Commission agenda memorandum dated April 22, 2009 and
resolution from Ralph Graves, Managing Director, Capital Development Division and
Nora Huey, Director, Central Procurement Office
Presenter: Ms. Huey
Ms. Huey commented that the proposed resolution would allow staff to continue proceed
with the small works program and also move forward with a limited public works roster,
which would apply to contracts less than $35,000, allowing the soliciting of bids from
small businesses.
Commissioner Hara commented on section 6b of the proposed resolution and the need for
open competition. He suggested that there is not a need for the alternative language
stating that quotations be invited from at least five contractors in a category; and rather
just keep the language that states quotations may be invited from all contractors in the
appropriate category or categories.
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CEO Yoshitani, agreed with Commissioner Hara‟s suggestion, which would be taking a
more conservative approach, and then review the policy after one year of its
implementation.
Following further discussion, the following modification to the proposed resolution was
suggested:
Within section 6b, the second and third sentences be deleted, and that the language for
the final resolution read: “Quotations may be invited from all contractors in the
appropriate category or categories.”
Motion for approval of Resolution No. 3616, First Reading, as modified – Creighton
Second – Tarleton
Motion carried by the following vote:
In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5)
7. STAFF BRIEFINGS
None.
8. NEW BUSINESS
Commissioner Davis asked that there be a recognition of Port awards at an upcoming
meeting.
Commissioner Davis commented on her attendance on the Environmental Earth Day
event recently held at the Airport.
9. POLICY ROUNDTABLES
None.
10. ADJOURNMENT
The special meeting was adjourned at 2:00 p.m.
(A digital recording of the meeting is available on the Port‟s website.)
Lloyd Hara
Secretary
