PORT OF SEATTLE
MEMORANDUM
COMMISSION AGENDA
Item No.
6c
Date of Meeting
April 28, 2009
DATE: April 22, 2009
TO: Tay Yoshitani, Chief Executive Officer
FROM: Charles Sheldon, Managing Director, Seaport Division
Ralph Graves, Managing Director, Capital Development Division
SUBJECT: Funding for Artwork at Smith Cove Cruise Terminal
ACTION REQUESTED
Authorization for the Chief Executive Officer to re-program previously authorized funding and
spend up to $310,000 toward the design, acquisition and installation of artwork, designs and
enhancements at the Smith Cove Cruise Terminal.
BACKGROUND
The Smith Cove Cruise Terminal (SCCT) passenger building is the gateway to the Alaskan
cruise highway. The many thousands of people, who will take cruises to Alaska from Smith
Cove, begin their week long journey into a magical and pristine archipelago marked by fjords,
forests, numerous cultural sites and a history stretching back thousands of years.
The new cruise building is a massive structure designed to rapidly and efficiently move more
than 10,000 passengers each day on and off the cruise ships. These passengers will be arriving at
Smith Cove from all around North America and the rest of the world. This is a unique
opportunity to enhance the Smith Cove building with artwork that will distinguish the terminal’s
interior spaces and provide passengers with an appreciation of public art. The facility will also
be available for rental in the off-season as an events space so the artwork could also add
attractiveness and value when the terminal is rented out for special occasions.
The construction of this $ 62,000,000 facility is nearly complete. When this facility was initially
authorized, there was neither a Port-wide policy nor program to commit a percentage of capital
cost toward art, as is the case at Sea Tac Airport. In August 2008, the Commission approved a
revised version of the Port’s “Art Program Policy and Guidelines.” This policy states that
“funding for the POS art program will be derived from capital projects approved by the Port
Commission. One-half of one percent for art (0.005) of the design and construction cost for
capital projects will be allocated for art.” Art projects approved in accordance with this policy
are overseen by the Art Oversight Committee (AOC). Current budget/spending projections show
that there are adequate funds remaining within the project funding authorization contingency to
COMMISSION AGENDA
T. Yoshitani, Chief Executive Officer
April 22, 2009
Page 2 of 3
commit one-half percent toward this project, for a total of $ 310,000, which would be spent
during the period 2010 – 2011. A portion of the total current project funding authorized
contingency was provided as a result of the additional building foundation costs – a provisional
contingency. As this project moves to completion and final closeout there is a possibility that
costs related to last minute qualified changes and related start-up costs of the new terminal may
require use of the T91 Foundation Provisional Contingency.
METHOD
Authorizes re-programming of $310,000 of the Terminal 30/91 current project funding to
establish a budget line item within the authorization to support art additions to the SCCT
Building in 2010 and 2011.
Request the Art Oversight Committee to oversee the SCCT art project and establish an Art
Selection Panel to recommend, acquire, and install appropriate artwork. Brief the
Commission in accordance with the Art Program Policy and Guidelines.
Schedule installation of the selected artwork during the 2010 and 2011 off-seasons. Have all
the installations complete by the Port’s Century Celebration 2011.
FINANCIAL IMPLICATIONS
Cost Estimate
The cost estimate for this work is $310,000.
Source of Funds
The costs incurred will be allocated to a new work project number that will be established under
existing CIP 800085. No additional funds are requested.
Financial Analysis
The costs associated with this authorization are included in the overall budget of the existing
T30/91 project. However, there is a possibility that final project spending could exceed the
original project contingencies and require the use of a portion of the approved T91 Foundation
Provisional Contingency.
PROJECT SCHEDULE:
Planning, selection, design, and acquisition of art work is scheduled to take place during 2009
and the first three quarters of 2010 (May 2009 thru September 2010).
COMMISSION AGENDA
T. Yoshitani, Chief Executive Officer
April 22, 2009
Page 3 of 3
Installation of the artwork will take place during the off-season of 2010 and 2011 (October 2010
thru April 2011).
PREVIOUS COMMISSION ACTION:
On February 14th, 2006, the Commission authorized $10,850,000 for staff to proceed with
environmental reviews, design, and permitting of the T25/30 container terminal and the relocated
T91 Cruise Terminal.
On April 11th, 2006, the Port Commission authorized the Chief Executive Officer to execute
lease amendments with SSA Terminals for T18, 25, 30, and with Cruise Terminals of America
for Cruise facilities.
On February 16, 2007, the Commission authorized an additional $107,489,000 for staff to
proceed with final design and construction of the T91 cruise terminal and restoration of container
cargo facilities at T25/30.
On July 22, 2008 Commission authorization changes to the Terminal 30/91 Program due to
foundation changes required by the City of Seattle: Change Order #20 for a cumulative time
extension of 78 days; Change Order #32 exceeding $200,000; and Additional funds in the
amount of $3,186,000 (T91 Foundation Provisional Contingency) for a total authorization of
$121,525,000.
On August 26, 2008 Commission approved the revised Port of Seattle Art Program Policy and
Guidelines.
On March 24, 2009 during the Terminal 30 and Terminal 91 Project Construction Field Progress,
and Financial and Schedule Status Commission update Charles Sheldon briefed the Commission
on art considerations for the Smith Cove Cruise Terminal.
On April 14, 2009 Commission Authorized the construction and approved advertisement of a
major works bid package for Bird Control Systems at Smith Cove Cruise Terminal.
