PORT OF SEATTLE
MEMORANDUM
COMMISSION AGENDA
Item No.
5c
Date of Meeting
February 10, 2009
DATE: January 27, 2009
TO: Tay Yoshitani, Chief Executive Officer
FROM: Ralph Graves, Managing Director, Capital Development Division
SUBJECT: Change Orders #652 and #653 for the C-1 Baggage Handling System project
Contract MC-0310928
ACTION REQUESTED: This memorandum requests Commission approval to issue Change
Orders #652 and #653 for project closeout of the C-1 Baggage Handling System project in the
estimated net amount of $1,750,104 by reallocating previously authorized project contingency;
therefore at no additional cost to the project.
SYNOPSIS: Airline operational restrictions and regulatory agency requirements have
significantly impacted the schedule for the C-1 Baggage Handling System project. On June 24,
2008, Commission approved Change Order #614 which directed contract work after June 30,
2008 be performed and paid for on a Time and Material (T&M) basis. Two change orders are
required to fund the remainder of the T&M work to close out the project. The change orders are
estimated at a Not-To-Exceed total of $1,750,104. By using previously approved project
contingency dollars, no additional project funds are required for these change orders.
CHANGE ORDER DESCRIPTION AND JUSTIFICATION: The following information
relates to the pending change order scope and cost:
Change order #652 & #653
Scope of work: Reconciliation of Change Orders Nos. #634 through #639 for time and
material craft labor and management/supervision work performed up to December 2008.
Justification: Reconciliation change orders are required to establish the final amount for
this work.
Consequences of not proceeding: Port would not be in compliance with contract
requirements.
COMMISSION AGENDA
T. Yoshitani, Chief Executive Officer
January 27, 2009
Page 2 of 2
FINANCIAL ANALYSIS:
Funds to pay for these change orders are part of the project contingency funds that were included
in previously approved project authorizations of $230,517,104. No additional project funds are
being requested as a result of this change order.
CONTRACT INFORMATION: The following information relates to the contract and
competitive award:
Contract award date: July 27, 2004
Original period of performance: July 27, 2004 to March 26, 2007
Previous contract extensions: 796 days
Contract extension this change order: 0 Days
Current Contract Completion Date: May 30, 2009
Original contract amount: $111,303,258.00
Previous Change Orders #1 – 651: $50,212,858.00
Current contract amount $161,516,116.00
This request, Change Order #652 $982,090.00
This request, Change Order #653 $768,014.00
Total estimate this request, Change Orders #652 & #653: $1,750,104.00
Revised contract amount: $163,266,220.00
